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AUXILIARY
TO
 AUSTIN FIREFIGHTERS ASSOCIATION LOCAL 975

Constitution and Bylaws

Initiated 2007

 PREAMBLE

We, the spouses, parents, siblings and children of the members of the Austin Firefighters Association Local 975, desirous of stimulating a closer fellowship, and wishing to aid wherever opportunity presents itself, do hereby organize and adopt the following.

 CONSTITUTION

ARTICLE I

NAME

This organization shall be known as the AUXILIARY TO THE AUSTIN FIREFIGHTERS ASSOCIATION LOCAL 975.  This organization is a member of the Auxiliary to the International Association of Fire Fighters.

  ARTICLE II

OBJECTIVE

The object of this Auxiliary shall be to cooperate with, and contribute to the accomplishment of the aims and purposes of the Austin Firefighters Association Local 975, and to inculcate everywhere and at all times lessons in good citizenship, promote closer friendships and to assist our Firefighters in their effort to improve their social and economic welfare.

 ARTICLE III

MEMBERSHIP

Sec. 1:  The membership of this Auxiliary shall be composed of such members as are lawful spouses, parents, siblings and children (over the age of 18) of active, retired or deceased Firefighters who are members in good standing of the Austin Firefighters Association Local 975.  Membership shall also consist of Auxiliary Honorary Members.  All members not qualified under said regulations and restrictions shall be recognized by this Auxiliary as Honorary Members and provided bestowed by the Auxiliary.  Honorary Members shall pay no dues, shall not participate with voting privileges, shall not be elected to any office; however, may participate on an appointed committee.  A divorce decree nullifies membership except as an Honorary Member and provided bestowed by the Auxiliary.

Sec. 2:  All applications for affiliation to this Auxiliary shall be made on forms supplied by the Auxiliary to the Austin Firefighters Association Local 975.  The dues of total membership shall be payable and verified by the President and/or Secretary, or such officers, as may be acting in those positions.

Sec. 3:  The annual dues shall be $20.00 per year.

Sec. 4:  A member is in good standing when dues are paid up to date.  Dues of elected officers and committees are payable prior to installation. 

Sec. 5:  Any member failing to place him or herself in good standing after notification of delinquency, shall be placed inactive and shall not carry any privileges bestowed upon active members; including the privilege of voting.

 A suspended member may, by the affirmative vote of two-thirds (2/3) of the Executive Committee, be reinstated upon such terms, as the Executive Committee may deem appropriate.

  Sec. 6: This Auxiliary may bestow honorary Membership by approval of the Executive Committee.  Emeritus Officers names and addresses shall be retained on the Auxiliary membership mailing list for life and receive all mailings unless Honorary title is repealed by a vote of two-thirds (2/3) of Executive Committee.

 

 ARTICLE IV

OFFICERS

Sec. 1:  Officers of the Auxiliary to the Austin Association of Firefighters Local 975 shall consist of a President, two (2) Vice-Presidents, one Secretary and one Treasurer.

Sec. 2:  Officers shall be elected for a term of one year and shall serve until their successor is duly elected and installed. 

            (a) Only members of the Auxiliary, in good standing and active, having attended three events and or meetings within prior 12 month period preceding the month of the election, shall be eligible as a delegate, or alternate to attend the Auxiliary to the Texas State Association of Firefighters or the Auxiliary to the International Association of Firefighters bi-annual conventions, or to hold office in this Auxiliary.

 Sec. 3:  Any candidate for President shall be required to have held an elective office for a period of one year.

 Sec. 4:  All candidates for an office in the Auxiliary shall be nominated from the floor and voted upon individually by written ballot.  If there is only one nominee, an oral vote may be taken. 

 Sec. 5:  The nomination of officers of this Auxiliary shall be made from the floor.  The nomination is to take place in November and the election of officers is to take place in December.  The officers shall assume office during the regular January meeting of the Auxiliary.

 Sec. 6:  A majority vote of members present and in good standing is required to elect officers.  Votes by proxy are not allowed.  When there are three or more candidates for one office, none of which shall receive a majority on the first ballot, the two receiving the highest number of votes shall be retained for a run-off and the other names dropped.

 Sec. 7:  It is the duty of the Nomination and Election Committee appointed by the President to collect and count the ballots in the presence of the members of the Auxiliary.  The committee chairperson will submit the election results in writing to the President.

(a)     The Secretary shall keep the ballots for three months after the election to produce in case of error or dispute.

 Sec. 8:  The President shall then announce the results of the election after all ballots for each office have been counted.

 Sec. 9:  Upon the vacancy of any office, it shall be the duty of the Executive Committee to elect a member in good standing to fill the vacancy for the remainder of the unexpired term of office with the exception of the President whose office is automatically filled by the Vice President.

ARTICLE V

DUTIES OF OFFICERS

Sec. 1:  It shall be the duty of the President or his/her designee to preside over all meetings of the Auxiliary, to preserve order during deliberations, to sign all orders/vouchers authorizing payment of checks drawn on the treasury, appoint all committees, and to be a member ex-officio of all committees.  The President shall, with the Executive Committee, have complete control over the printing of all organization information and all works of the organization.  The President shall have the power to call a meeting of the Executive Committee by giving members of said committee at least ten (10) days notice.  The Executive Committee shall determine all legitimate expenses.

The President, by virtue of office, shall serve as a delegate to the Auxiliary to the Texas State Association of Firefighters and the Auxiliary to the International Association of Firefighters bi-annual conventions.  In the event the President is unable to attend convention, an alternate officer shall be appointed by the Executive Committee to serve as delegate in his/her place.

The President and delegates, or duly elected alternates, shall have an expense allowance, if funds are available, to attend said conventions as determined by the Executive Committee.

Sec. 2:  The Vice Presidents, in their order, shall preside in the absence of the President and perform the duties pertaining to their office.

The First Vice President shall be in charge of membership, telephone committee, and publicity.  The First Vice President shall appoint a Historian to compile a scrapbook, take pictures of all Auxiliary functions, send thank you notes to guest speakers and collect and preserve overall the history of the Auxiliary.  The Historian is not an officer on Executive Committee.

The Second Vice President shall be responsible for the programs and social events for the Auxiliary and shall submit all program plans to the Executive Committee.  The Second Vice President shall be responsible for submitting the quarterly newsletter to the AFA Local 975 newsletter and the ATSAFF/AIAFF quarterly newsletters.  The Second Vice President shall plan and submit a tentative budget to the Executive Committee and devise ways and means of securing funds necessary to carry on the work of the Auxiliary.

The Second Vice President shall appoint the Social Chairman.  (S)He shall assist and be responsible for coordinating refreshments at the regular meetings.

Sec. 3:  The Secretary shall keep the minutes of all meetings of the Auxiliary and Executive Committee in books provided for that purpose.  (S)He shall be responsible for the giving and serving of all notices for the Auxiliary.  The Secretary shall conduct all correspondence of the Auxiliary, read all communications and notify all officers of the committee meetings.

Sec. 4:  It shall be the duty of the Treasurer to receive all monies belonging to the Auxiliary and pay out same on order of the President.  All monies drawn from the funds of this Auxiliary shall be by check or bank card, authorized and signed by the President.  The Treasurer shall keep accurate records and make a monthly report at each meeting, announcing all receipts, disbursements and balance on hand.  (S)He shall collect dues and money from all sources giving receipts for same.  (S)He shall send notices to members when dues are in arrears.  The Treasurer’s books shall be in balance at all times and submitted to the President or other authorized person for audit at request.  The Treasurer does not require bonding unless assets of the Auxiliary exceed $25,000. 

Sec. 5:  The President shall appoint the following:

  • The Parliamentarian shall be ready at all times to answer parliamentarian questions when called upon.  (S)He shall serve as By-Laws Committee Chairman.  (S)He shall also serve as Legislative Chairman and shall keep the Auxiliary advised of legislation that would be of interest to the Auxiliary.
  • The Chaplain shall open each meeting with prayer and lead the Auxiliary in the pledge of allegiance.  (S)He shall be in charge of the pledge for the new members and shall perform such other duties as pertains to that office.   The Chaplain shall be in charge of the Card Committee and shall send cards, flowers and coordinate meals when needed.
  • Other Chairmen and Committees may be appointed as a need for such becomes necessary and shall be selected from members in good standing.

Sec. 6:  Should an officer or chairman fail to strive to accomplish an outlined plan of work or submit a written report, or in the case of absence from three consecutive meetings without approval by the Executive Committee, (s)he shall forfeit his/her office after being notified by the Executive Committee upon majority vote of said Committee.  All Officers shall deliver all property of the Auxiliary in his/her possession to his/her successor when the term of office expires or the Officer is asked to forfeit/vacate his/her office.

ARTICLE VI

MEETINGS

Sec. 1:  Meetings shall be held once each month.  Special meetings may be called by a quorum of the Executive Committee.  In the case of a special meeting, the purpose for which the meeting is called, along with the place, day and hour of the meeting shall be delivered not less than ten (10) nor more than sixty (60) before the day of the meeting in writing or printed notice by or at the direction of the President, Secretary, Officers, or person calling the meeting, to each member entitled to vote at such meeting.

Sec. 2:  A Quorum shall consist of one-fifth (1/5) of active membership in good standing.  The presence of three (3) members of the Executive Committee shall constitute a quorum at the Executive Committee meeting. 

Sec. 3:  Executive Committee shall hold meetings whenever the President deems it necessary.  Special meetings may be called by a quorum of the Executive Committee.   

Sec. 4:  The Executive Committee shall consist of the President, 1st Vice President, 2nd Vice President, Secretary, and Treasurer.

Sec. 5:  In the absence of other authority, the deliberations of the Auxiliary shall be governed by Attwood’s Rules for Meetings.  Amendments to these By-laws shall be made by submitting proposed amendments at one regular meeting, voted upon at the next meeting, to go into effect immediately.

ARTICLE VII

VOTING

Sec. 1:  Auxiliary members in good standing shall be entitled to vote on each matter submitted to a vote of the members, except to the extent that the voting rights of members of any class or classes are limited, enlarged, or denied by the articles of incorporation or the bylaws.  Honorary members do not have voting rights and are not entitled to vote on matters submitted to a vote of the members.

Sec. 2:  Members must be seated and present to vote.  By proxy voting is not allowed.  One-fifth (1/5) of the active members in good standing must be present (a quorum) to submit an issue to the members for vote.  A majority vote of the votes entitled to be cast by the members present at a meeting at which a quorum is present shall be the act of the members meeting.  Three (3) members of the Executive Committee must be seated and present to vote on an issue submitted to the Executive Committee for vote.

STANDING RULES

Sec. 1:  All newly elected officers shall repeat the following pledge of obligation in assuming their duties and all members of the Executive Committee shall be mandated by this obligation:

“I, (name), do hereby sincerely pledge my honor to perform the duties of my office as prescribed by the laws of the Auxiliary; and to bear true allegiance to the Auxiliary to the Austin Firefighters Association, Local 975.  I will deliver to my successor in office all books, papers and other official property of this Auxiliary that may be in my possession at the closing of my official term.  I will also deliver all property of the Auxiliary to the President of the same upon demand.